The CASCA 2021 Annual Geberal Meeting (CASCA2021) is dedicated to providing a harassment-free event experience for everyone, regardless of age, gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, nationality, race, religion, language or accent. We expect our attendees to contribute to a professional and respectful atmosphere. All attendees, speakers, exhibitors, organisers and volunteers are required to comply with the CASCA2021 Code of Conduct both at the symposium and during symposium-related activities. Organisers and volunteers will enforce this code throughout the event to ensure a safe, inclusive and welcoming environment for everyone.
All participants, including attendees, speakers, exhibitors, organisers and volunteers, are expected to:
- Treat each other with respect and consideration, valuing a diversity of views and opinions
- Behave in a professional manner
- Communicate openly, critiquing ideas rather than individuals
- Be kind to others, do not insult or put down other attendees
- Be polite and respectful in online chats
- Respect the policies of the online platform (https://whova.com/terms/)
- Ask for explicit consent from the speaker and organiser prior to publishing presentation recordings or video clips on any kind of media or platform (e.g scientific publications, social media or conference websites). Posting (a few) slides (or parts thereof) on social media (e.g. Twitter, Facebook, Instagram etc) helps promote scientific discussion and is permitted unless the speaker indicates at the beginning of their talk that they are not comfortable with that
Inappropriate behaviour and harassment of conference participants in any form will not be tolerated. These include but are not limited to:
- Offensive verbal comments related to gender, age, sexual orientation, disability, physical appearance, body size, race, national origin or religion
- Inappropriate use of sexual language, nudity and/or sexual images in public spaces or in presentations
- Deliberate intimidation, stalking, following, bullying, discrimination, photography or recording without consent
- Sustained disruption of talks or other contents
- Unwelcome sexual attention
- Sharing connection information to the platform with non-registered people. When connecting to the platform, all attendees should use their own name, and not attempt to misrepresent themselves in any way
- Copying, redistributing or using data from presentations without permission from the authors
- Unauthorised access or malicious changes to the conference website, conference hosting tools or any related systems
Participants asked to stop any inappropriate behaviour are expected to comply immediately. Anyone violating these rules may receive a written warning or be asked to leave the event at the sole discretion of the organisers without a refund of any charge. Appropriate legal action will be taken against violators where applicable. If a participant engages in harassing behaviour, event organisers retain the right to take any actions to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from the conference with no refund or further access. We expect participants to follow these rules at all virtual event venues and event-related social activities.
Reporting an incident or misconduct
If you are being harassed, notice that someone else is being harassed, or have any other concerns:
Any participant who wishes to report a violation of this policy is asked to please speak, in confidence, to CASCA’s designated contact(s): a member of the Equity & Inclusivity Committee, a member of the CASCA 2021 SOC or LOC, or a member of the CASCA Board. Please feel free to contact them directly in case of any conduct concerns during the conference.
This code of conduct is based mainly on the Code of Conduct from the Future of Meetings Code of Conduct. This is based from a variety of existing code of conducts (see list below) including the Geek Feminism wiki, created by the Ada initiative and other volunteers, and the “London code of conduct” originally designed for the conference “Accurate Astrophysics. Correct Cosmology”, held in London in July 2015, and adapted with permission by Andrew Pontzen and Hiranya Peiris from a document by Software Carpentry. Both are released under a Creative Commons Zero licence for reuse.